Dell Multifunction Color Laser Printer 1235cn Manuale utente

Dell 1235cn

Multi Functional Printer

User’s Guide

www.dell.com | support.dell.com

2| Features of your new laser printer

features of your new laser printer

Your new printer is equipped with a number of special features that improve the quality of the documents you print.

With the printer, you can:

Print with excellent quality and speed

• You can print in a full range of colors using cyan, magenta,

yellow, and black.

• You can print with a resolution of up to 2400 x 600 dpi. See

Software section.

• Your printer prints A4-sized paper at up to 16 ppm and

letter-sized paper at up to 17 ppm. In Color mode, your

printer prints A4-sized or letter sized paper at up to 4 ppm.

Handle many different types of printable material

•The150-sheet tray supports plain paper in various sizes:

letterhead, envelopes, labels, custom-sized media,

postcards, and heavy paper.

Create professional documents

• Print Watermarks. You can customize your documents with

words, such as “Confidential”. See Software section.

• Print Posters. The text and pictures of each page of your

document are magnified and printed across the sheet of

paper and can then be taped together to form a poster. See

Software section.

• You can use preprinted forms and letterhead with plain

paper. See Software section.

Save time and money

• To save paper, you can print multiple pages on one single

sheet of paper.

• This printer automatically conserves electricity by

substantially reducing power consumption when not in use.

• To save paper, you can print on both sides of the paper

(double-sided printing). See Software section.

Print in various environments

• You can print with Windows 2000/XP/2003/Vista as well as

Macintosh systems.

• Your printer is equipped with a USB interface and a

network interface.

Copy originals in several formats

• Your printer can print multiple image copies from the

original document on a single page.

• There are special functions to erase catalog and

newspaper background.

• The print quality and image size may be adjusted and

enhanced at the same time.

Scan the originals and send it right away

• Scan in color and use the precise compressions of JPEG,

TIFF and PDF formats.

• Quickly scan and send files to multiple destinations using

Networks scanning.

Set a specific time to transmit a Fax

• You can specify a certain time to transmit the fax and also

send the fax to several stored destinations.

• After the transmission, the printer may print out the fax

reports according to the setting.

SPECIAL FEATURES

Features of your new laser printer | 3

ABOUT THIS USER’S GUIDE

This user’s guide provides information about basic understanding of the printer as well as detailed explanation on each step during the actual usage. Both novice

users and professional users can refer to this guide for installing and using the printer.

Some terms in this guide are used interchangeably, as below:

• Document is synonymous with original.

• Paper is synonymous with media, or print media.

Following table offers the conventions of this guide:

CONVENTION DESCRIPTION EXAMPLE

Bold Used for texts on the display or actual prints on the printer. Start

Note Used to provide additional information or detailed specification of the printer

function and feature. The date format may differ from

country to country

Caution Used to give users information to protect the printer from possible mechanical

damage or malfunction. Do not touch the green underside of

the toner cartridge.

Footnote Used to provide more detailed information on certain words or a phrase. a. pages per minute

(See page 1 for more

information) Used to guide users to the reference page for the additional detailed information. (See page 1 for more information)

4| Features of your new laser printer

FINDING MORE INFORMATION

You can find information for setting up and using your printer from the following resources, either as a print-out or onscreen.

Quick Install Guide Provides information on setting up your printer and this requires that you follow the instructions in the guide to prepare the printer.

Online User’s Guide Provides you with step-by-step instructions for using your printer’s full features, and contains information for maintaining your printer,

troubleshooting, and installing accessories.

This user’s guide also contains a Software section to provide you with information on how to print documents with your printer in

various operating systems, and how to use the included software utilities.

Note

You can access the user’s guide in other languages from the Manual folder on the printer software CD.

Printer Driver Help Provides you with help information on printer driver properties and instructions for setting up the properties for printing. To access a

printer driver help screen, click

Help

from the printer properties dialog box.

Dell website If you have Internet access, you can get help, support, printer drivers, manuals, and order information from the Dell website,

www.dell.com and support.dell.com.

Safety information | 5

safety information

IMPORTANT SAFETY SYMBOLS AND PRECAUTIONS

What the icons and signs in this user’s guide mean:

These warning signs are here to prevent injury to you and others. Follow them explicitly. After reading this section, keep it in a safe

place for future reference.

WARNING

Hazards or unsafe practices that may result in severe personal injury or death.

CAUTION

Hazards or unsafe practices that may result in minor personal injury or property damage.

CAUTION

To reduce the risk of fire, explosion, electric shock, or personal injury when using your laser Multi-Function Printer (MFP),

follow these basic safety precautions:

Do NOT attempt.

Do NOT disassemble.

Do NOT touch.

Follow directions explicitly.

Unplug the power plug from the wall socket.

Ensure the MFP is grounded to prevent electric shock.

Call the service center for help.

1. Read and understand all instructions.

2. Use common sense whenever operating electrical appliances.

3. Follow all warnings and instructions marked on the printer and in the literature accompanying the printer.

4. If an operating instruction appears to conflict with safety information, heed the safety information. You may have misunderstood the

operating instruction. If you cannot resolve the conflict, contact your sales or service representative for assistance.

5. Unplug the printer from the AC wall socket and/or telephone jack before cleaning. Do not use liquid or aerosol cleaners. Use only a

damp cloth for cleaning.

6. Do not place the printer on an unstable cart, stand or table. It may fall, causing serious damage.

7. Your printer should never be placed on, near or over a radiator, heater, air conditioner or ventilation duct.

8. Do not allow anything to rest on the power. Do not place your printer where the cords will be abused by persons walking on them.

9. Do not overload wall outlets and extension cords. This can diminish performance, and may result in the risk of fire or electric shock.

10.Do not allow pets to chew on the AC power, telephone or computer interface cords.

11.Never push objects of any kind into the printer through case or cabinet openings. They may touch dangerous voltage points, creating

a risk of fire or shock. Never spill liquid of any kind onto or into the printer.

12.To reduce the risk of electric shock, do not disassemble the printer. Take it to a qualified service technician when repair work is

required. Opening or removing covers may expose you to dangerous voltages or other risks. Incorrect reassembly could cause

electric shock when the unit is subsequently used.

6| Safety information

13.Unplug the printer from the telephone jack, computer and AC wall outlet and refer servicing to qualified service personnel under the

following conditions:

• When any part of the power cord, plug or connecting cable is damaged or frayed.

• If liquid has been spilled into the printer.

• If the printer has been exposed to rain or water.

• If the printer does not operate properly after instructions have been followed.

• If the printer has been dropped, or the cabinet appears damaged.

• If the printer exhibits a sudden and distinct change in performance.

14.Adjust only those controls covered by the operating instructions. Improper adjustment of other controls may result in damage, and

may require extensive work by a qualified service technician to restore the printer to normal operation.

15.Avoid using this printer during a lightning storm. There may be a remote risk of electric shock from lightning. If possible, unplug the

AC power and telephone cord for the duration of the lightning storm.

16.The Power cord supplied with your printer should be used for safe operation. If you are using a cord which is longer than 2 m with

110 V printer, then it should be 16 AWGaor bigger.

17.Use only No.26 AWG or larger telephone line cord.

18.SAVE THESE INSTRUCTIONS

19.This printer can be operated only in the country you have purchased (due to different voltage, telecommunication configuration and

etc.).

a.AWG: American Wire Gauge

7| Contents

2 Features of your new laser printer

5 Safety information

INTRODUCTION

11 Printer overview

11 Front view

11 Rear view

12 Control panel overview

13 Understanding the Status LED

13 Acknowledging the status of the toner cartridge

14 Menu overview

15 Supplied software

15 Printer driver features

15 Printer driver

GETTING STARTED

16 Setting up the hardware

17 System requirements

17 Microsoft® Windows®

17 Macintosh

18 Setting up the network

18 Supported operation environments

18 Configuring network protocol via the printer

18 Using the SetIP program

18 Installing the driver software

20 Printer's basic settings

20 Altitude adjustment

20 Changing the display language

20 Setting the date and time

20 Changing the clock mode

20 Changing the default mode

20 Setting sounds

21 Entering characters using the number keypad

21 Using the save modes

21 Auto continue

LOADING ORIGINALS AND PRINT MEDIA

23 Loading originals

23 On the scanner glass

23 In the ADF

24 Selecting print media

25 Specifications on print media

26 Media sizes supported in each mode

26 Guidelines for special print media

27 Changing the size of the paper in the paper tray

29 Printing on special print materials

29 Feeding the print material manually

29 Setting the paper size and type

COPYING

30 Copying

30 Changing the settings for each copy

30 Darkness

30 Original Type

30 Reduced or enlarged copy

31 Changing the default copy settings

contents

8| Contents

contents

31 ID card copying

31 Using special copy features

31 2-up or 4-up copying

31 Poster copying

32 Clone copying

32 Erasing background images

32 Gray enhance copying

32 Setting copy timeout

SCANNING

33 Scanning basics

33 Scanning from the control panel

33 Setting scan information in Dell Scan Manager.

33 Scanning to application programs

34 Scanning by a network connection

34 Scanning to Email

35 Changing the settings for each scan job

35 Changing the default scan settings

35 Setting up Address Book

35 Registering speed email numbers

35 Configuring group email numbers

35 Using Address Book entries

35 Searching Address Book for an entry

36 Printing Address Book

BASIC PRINTING

37 Printing a document

37 Canceling a print job

FAXING

38 Sending a fax

38 Setting the fax header

38 Adjusting the document settings

39 Sending a fax automatically

39 Sending a fax manually

39 Confirming a transmission

39 Automatic redialing

39 Redialing the last number

39 Sending a fax to multiple destinations

40 Sending a delayed fax

40 Sending a priority fax

41 Receiving a fax

41 Changing receiving modes

41 Receiving automatically in Fax mode

41 Receiving manually in Tel mode

41 Receiving manually using an extension telephone

41 Receiving automatically in Ans/Fax mode

41 Receiving faxes using DRPD mode

42 Receiving in secure receiving mode

42 Activating secure receiving mode

42 Receiving faxes in memory

42 Forwarding faxes

43 Fax setup

43 Changing the fax setup options

44 Changing the default document settings

44 Printing sent fax report automatically

Contents | 9

contents

44 Setting up Address Book

USING USB MEMORY DEVICE

46 About USB memory

46 Plugging in a USB memory device

46 Scanning to a USB memory device

46 Scanning

47 Customizing Scan to USB

47 Printing from a USB memory device

47 To print a document from a USB memory device:

47 Backing up data

47 Restoring data

48 Managing USB memory

48 Deleting an image file

48 Formatting a USB memory device

48 Viewing the USB memory status

48 Printing directly from a digital camera

MAINTENANCE

49 Printing reports

49 Printing a report

49 Adjusting the color contrast

50 Clearing memory

50 Cleaning your printer

50 Cleaning the outside

50 Cleaning the inside

52 Cleaning the scan unit

53 Maintaining the cartridge

53 Toner cartridge storage

53 Expected cartridge life

53 Redistributing toner

53 Replacing the toner cartridge

55 Replacing the imaging unit

56 Replacing the waste toner container

57 Maintenance parts

57 Checking replaceables

57 Managing your printer from the website

57 To access Embedded Web Service:

57 Checking the printer’s serial number

TROUBLESHOOTING

58 Tips for avoiding paper jams

58 Clearing document jams

58 Exit misfeed

59 Roller misfeed

59 Clearing paper jams

59 In the tray 1

59 In the fuser unit area

60 In the paper exit area

62 Understanding display messages

65 Solving other problems

65 Paper feeding

65 Printing problems

66 Printing quality problems

68 Copying problems

69 Scanning problems

69 Dell Scan Manager problems

70 Fax problems

70 Common Windows problems

10 | Contents

contents

70 Common Macintosh problems

ORDERING SUPPLIES

71 Supplies

71 How to purchase

SPECIFICATIONS

72 General specifications

73 Printer specifications

73 Scanner specifications

73 Copier specifications

74 Facsimile specifications

GLOSSARY

INDEX

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