Kyocera TASKalfa 4501i Manuale utente

OPERATION GUIDE

3501i

4501i

5501i

> Preface

Preface

Thank you for purchasing the 3501i/4501i/5501i.

This Operation Guide is intended to help you operate the machine correctly, perform routine maintenance, and take

simple troubleshooting measures as needed so that the machine can always be used in the optimum condition.

Please read this Operation Guide before using the machine.

We recommend the use of our own brand supplies.

Please use our genuine toner containers, which have passed rigorous quality control testing.

The use of non-genuine toner containers may cause failure.

We will not be liable for any damages caused by the use of third party supplies in this machine.

A label is affixed to our genuine supplies as shown below.

> Overview

Overview

This machine is equipped standard with copy and print functions, and a scanned image can be sent to an E-mail

recipient as an attachment or to a computer on the same network. A fax function is available as an option.

NOTE

• Before using the machine, be sure to read Legal and Safety Information on page 1-1.

• For preparations for use of the machine such as cable connections and software installation, refer to Installing and

Setting up the Machine on page 2-1.

• To learn how to load paper, place originals, set up shared folders, and add addresses to the address book, refer to

Preparation before Use on page 3-1.

Operations from your PC

Copy functions Printer functions USB memory

Send functions

Document

Box functions

Fax functions

Original Electronic data Fax data USB memory

Output Data

Application

SecurityInput Data

FAX Operation

Guide

This function is useful for a variety of purposes,

including saving data in the machine and in a USB

memory stick.

Printing Data Saved on the Printer (page 4-14)

Using a Custom Box (page 5-53)

You can expand the machine

functions according to your

needs.

Application (page 5-10)

You can use the machine security

levels according to your needs.

Strengthen security (page v)

Copying (page 5-20)

Printing from PC (page 4-1)

Saving Documents to

USB Memory (Scan

to USB) (page 5-70)

Sending (page 5-23)

Command Center RX

You can check the status and change

the settings of the machine from a

Web browser on your computer.

Command Center RX (page 2-33)

Command Center RX User Guide

iii

> Machine Features

Machine Features

The machine is equipped with many useful functions. Here are some examples. For details, refer to Using Various

Functions (page 6-1).

Optimize your office workflow

Access to frequently used functions

with just one touch (Program)

You can preset frequently used functions.

Once you set the functions as a preset

program, all you need to do is press the

program number to call up the functions.

Using this program brings the same

results even if operated by another

person.

Program (page 5-6)

Scan originals of different sizes at a

time (Mixed Size Originals)

It is useful when preparing conference

materials.

You can set the different sized originals at

one time so you don't need to reset the

originals regardless of size.

Mixed Size Originals (page 6-13)

Scan a large number of originals in

separate batches and produce as one

job (Continuous Scan)

It is useful when preparing many-page

handouts.

When a large number of originals cannot

be placed in the document processor at

one time, the originals can be scanned in

separate batches and then copied or sent

as one job.

Continuous Scan (page 6-51)

Optimize your office workflow Save energy and cost

Send one time with multiple sending

options (Multi Sending)

You can send a same document to the

multiple destinations using a different

method.

You can specify multiple destinations of

different send methods such as E-mail,

SMB, and Fax.

You can reduce your workflow by sending

a job at once.

Sending to Different Types of

Destinations (Multi Sending) (page

5-36)

Save frequently used documents in

the machine (Custom Box)

You can share frequently used

documents with the others.

You can save the frequently used

document in the machine and print or

send it when needed.

A document can be shared among

multiple users.

Using a Custom Box (page 5-53)

Save energy as needed

(Energy Saver function / Energy Saver

Recovery Level)

The machine is equipped with Energy

Saver function that automatically

switched into Low Power Mode or Sleep

Mode. You can set appropriate Energy

Saver Recovery Level depending on the

operation.

In addition, the machine can

automatically be switched into Sleep and

recovered at a specified time for each day

of the week.

Energy Saver function (page 3-14)

Weekly Timer Settings (page 8-56)

On Off

> Machine Features

Save energy and cost Create attractive documents

Print multiple originals onto one sheet

(Duplex / Combine)

You can print originals on both sides of

the paper. You can also print multiple

originals onto one sheet.

Combine (page 6-30)

Duplex (page 6-38)

Skip blank pages when printing

(Skip Blank Page)

When there are blank pages in a scanned

document, this function skips the blank

pages and prints only pages that are not

blank.

Skip Blank Page (page 6-55)

Prevent image bleed-through

(Prevent Bleed-through)

You can prevent image bleed-through

from the reverse side when scanning thin

originals.

Prevent Bleed-thru (page 6-25)

Create attractive documents Strengthen security

Create a booklet

(Booklet)

It is useful when preparing handout.

You can create a magazine, pamphlet, or

other booklet from sheet originals.

Facing-page, two-sided copies of

originals can be folded down the center to

create a booklet.

The cover page can be printed onto

colored paper or heavy paper.

Booklet (page 6-35)

Print a stamp on copies

(Text Stamp / Bates Stamp)

It is useful when adding text or date that is

not included in originals.

You can print desired text and date as a

stamp onto the first page or all pages.

Text Stamp (page 6-47)

Bates Stamp (page 6-49)

Password-protect a PDF file

(PDF Encryption Functions)

Use the PDF format's password security

options to restrict document viewing,

printing and editing.

Encrypted PDF Password (page 6-

64)

> Machine Features

Strengthen security

Protect data on the hard disk

(Encryption / Overwrite)

You can overwrite the unnecessary data

that remains on the hard disk

automatically.

To prevent an external leakage, the

machine is able to encrypt data before

writing it to the hard disk.

Data Security (page 8-50)

Prevent loss of finished documents

(Private Print)

You can temporarily save a printer

document in the machine. By printing the

document from the machine prevents

someone takes your document.

Private Print/Stored Job (page 4-14)

(Card Authentication)

You can log in simply by touching an ID

card. You don't need to enter your user

name and password.

Card Authentication Kit(B) "Card

Authentication Kit" (page 11-6)

Strengthen security Use functions more efficiently

Strengthen security

(for administrator use)

Various functions are available for

administrators to strengthen security.

To Strengthen the Security (page 2-

31)

Expand functions as necessary

(Application)

The functionality of the machine can be

expanded by installing applications.

Applications that help you perform your

daily more efficiently such as a scan

feature and an authentication feature are

available.

Application (page 5-10)

Display file size before sending /

storing a job (File Size Confirmation)

You can check the file size before

sending/storing the document.

If your server specifies an e-mail size

limit, you can check the size in advance.

File Size Confirmation (page 6-63)

OK !

1 MB

> Machine Features

Use functions more efficiently

Install the machine without concerning

the network cables (Wireless Network)

In an environment where the wireless

LAN is used, you can install the machine

without concerning the network cables.

Wireless Network (page 8-48)

Use USB memory

(USB Memory)

It is useful when you need to print

document outside your office or you

cannot print document from your PC.

You can print the document from the USB

memory by plugging it directly into the

machine.

Original scanned at the machine can be

saved in the USB memory also.

Printing Documents Stored in

Removable USB Memory (page 5-

68)

Saving Documents to USB Memory

(Scan to USB) (page 5-70)

Specify image file format

(Scan Format)

You can select the various file formats

when sending/storing images.

File Format (page 6-58)

Use functions more efficiently

Skip the error job

(Job Skip Functions)

When paper empty error occurs at the

cassette by specifying the special paper

size or type, the machine skips the error

job and perform the next job.

Error Job Skip (page 8-55)

Perform remote operation

(Command Center RX)

You can access to the machine remotely

to print, send or download data.

Administrators can configure the machine

behavior or management settings.

Command Center RX (page 2-33)

vii

> Color and Image Quality Functions

Color and Image Quality Functions

The machine is equipped with various color and image quality functions. You can adjust the scanned image as desired.

Basic Color Modes

The basic color modes are as follows. For details, refer to Color Selection (page 6-23).

Color mode Description

Reference image

Before After

Color/Gray

Color/B & W

Automatically recognizes whether a document being

scanned is color or black & white.

Full Color Scans a document in full color.

Grayscale Scans a document in grayscale.

Black & White Scans a document in black & white.

viii

> Color and Image Quality Functions

Adjusting Image Quality

To adjust the image quality, use the following functions.

I want to...

Sample image

Function Page

Before After

Easily adjust the image quality to match your own image

Remove dark background or

bleed-through from the original

such as a newspaper.

Program

[Newspaper Copy]

page 5-6

Clearly reproduce fine lines, faint

lines, broken lines, and other fine

details in a CAD or other

drawings.

Program

[Drawing Copy]

page 5-6

Adjust the image quality precisely

Adjust the density. Density page 6-21

Emphasize or blur the image

outline.

Example: Emphasize the image

outlines

Sharpness page 6-24

Darken or lighten the background

(the area with no texts or images)

of a document.

Example: Lightening the

background

Background Density page 6-24

Prevent bleed-through in 2-sided

originals.

Prevent Bleed-

through

page 6-25

Adjust the scanned image

Decrease the file size and

produce the characters clearly.

File format

[High Comp. PDF]

page 6-58

Convert a paper document to

PDF with searchable text.

File format

[PDF] or

[High Comp. PDF]

with

[OCR]

page 6-58

> Guides Provided with the Machine

Guides Provided with the Machine

The following guides are provided with the machine. Refer to each guide as needed.

The contents of the guides are subject to change without notice for the purpose of improvement of machine

performance.

Printed guides

Guides (PDF) on the DVD (Product Library)

Install the Adobe Reader (version 8.0 or later) to view the manuals on the DVD.

Start using the

machine quickly

Quick Guide

Explains how to use basic functions of the machine, how to use convenient features, how

to perform routine maintenance, and what to do when problems occur.

For safe use of the

machine

Safety Guide

Provides safety and cautionary information for installation and use of the machine. Be sure to

read this guide before using the machine.

Safety Guide (3501i/4501i/5501i)

Indicates the space required for machine installation, and describes the cautionary labels

and other safety information. Be sure to read this guide before using the machine.

Use the machine

thoughtfully

Operation Guide (This Guide)

Explains how to load paper and perform copy, print and scan operations, and indicates

default settings and other information.

Use the fax functions FAX Operation Guide

Explains how to use the fax function.

Use the ID card Card Authentication Kit (B) Operation Guide

Explains how to perform authentication using the ID card.

Strengthen security Data Security Kit (E) Operation Guide

Explains how to introduce and use the Data Security kit (E), and how to initialize the system.

Easily register

machine information

and configure settings

Command Center RX User Guide

Explains how to access the machine from a Web browser on your computer to check and

change settings.

Print data from a

computer

Printer Driver User Guide

Explains how to install the printer driver and use the printer function.

Directly print a PDF file KYOCERA Net Direct Print Operation Guide

Explains how to print PDF files without launching Adobe Acrobat or Reader.

Monitor the machine

and printers on the

network

KYOCERA Net Viewer User Guide

Explains how to monitor your network printing system (the machine) with KYOCERA Net

Viewer.

Scan images and save

with information

File Management Utility User Guide

Explains how to use File Management Utility to set various parameters and send and save

scanned documents.

Print without using the

printer driver

PRESCRIBE Commands Technical Reference

Describes the native printer language (PRESCRIBE commands).

PRESCRIBE Commands Command Reference

Describes the PRESCRIBE command functions and control for each type of emulation.

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