Oki OKIOFFICE 44 Manuale utente
OKIOFFICE 44
Handbook
English
English
Every effort has been made to ensure that the information in this
document is complete, accurate and up-to-date. The manufacturer
assumes no responsibility for the results of errors beyond its
control. The manufacturer also cannot guarantee that changes in
products made by other manufacturers and referred to in this
handbook will not affect the applicability of the information in it.
This handbook is subject to change without notification.
© 1996 by Oki Data Corporation. All rights reserved.
OKI and OKIOFFICE 44 are registered trademarks of
OKI Electric Industry Co., Ltd.
This product complies with the requirements of the Council
Directives 89/336/EEC and 73/23/EEC on the approximation of the
laws of the member states relating to electromagnetic compatibility
and low voltage.
As an Energy Star Partner, Oki has determined
that this product meets the Energy Star
guidelines for energy efficiency.
Safety
English
Safety 3
Installation Hints
■Install your fax machine in a dust-free location away
from direct sunlight.
■Do not plug your fax machine into a power source
shared by equipment which produces electrical
noise (i.e., air conditioners, etc.).
■Leave electronic adjustments to authorized service
personnel.
■The LINE terminal connects your fax machine to a
standard telephone line. To avoid damage to your
telephone system or to the fax machine, do not plug
your fax machine into anything other than a
standard RJ-11C jack.
■Your fax machine is intended to be grounded
electrically and is equipped with a three-wire
grounded power cord. For your safety, do not
attempt to defeat your power cord’s grounding plug.
■The socket-outlet should be installed near the
equipment and should be easily accessible.
■The TEL port on the back of the fax is only suitable
for 2 wire devices. Not all standard telephones will
respond to incoming ringing when connected to an
extension socket.
■This equipment may not necessarily provide for the
effective hand-over of a call from a telephone
connected to the same line.
■The operation of this equipment on the same line as
telephone or other equipment with audible warning
devices or automatic ring detectors will rise to bell
tinkle or noise and may cause false tripping of the
ring detector. Should such problems occur, the user
is not to contact the telephone company.
Operation and Maintenance
■Use a dry cloth to clean the control panel and the
main body of the unit.
■Aside from the instructions specifically mentioned
in this handbook, your fax machine is not user
English
4Safety
serviceable. Do not attempt to service the machine
or lubricate moving parts by yourself.
■Pull out the AC plug before trying to remove any
objects that may have fallen into the machine.
■Immediately disconnect the fax machine if it
becomes physically damaged and arrange for its
repair or disposal.
■When relocating your fax machine, always
disconnect the telephone line before disconnecting
the power cord, then reconnect the power cord first.
Toner Cartridge and
Image Drum Unit Handling
■Leave unused toner cartridges and image drum units
in their packages until needed. When replacing a
toner cartridge or image unit, re-use the packaging
to dispose of the old toner cartridge or image drum
unit.
■Do not expose these components to light for more
than five minutes. Never expose the green drum
(inside the image drum unit) to direct sunlight.
■Always hold the image drum unit by the ends-never
by the middle. Never touch the green drum inside
the image drum unit.
■Exercise care when removing the toner cartridge.
Do not let it touch your clothing or porous materials.
The toner powder causes permanent stains.
■Small amounts of toner spilled on skin or clothing
can be readily removed with soap and cold water.
Using heated water will make removing the stain
much more difficult.
Emergency First Aid
■IF TONER IS SWALLOWED: Dilute by giving two
glasses of water and induce vomiting by
administering Syrup of Ipecac (follow manufacturer’s
instructions). Seek medical attention. Never attempt
to induce vomiting or give anything by mouth to a
person who is unconscious.
■IF TONER IS INHALED: Take person to an open area
for fresh air. Seek medical attention.
■IF TONER GETS IN THE EYES: Flush eyes with large
quantities of cool water for 15 minutes, keeping
eyelids open with fingers. Seek medical attention.
Contents
English
Contents 5
Introduction 8
Features 8
Product Options 9
Memory Expansion 9
PC Interface Board 9
Optional Handset 9
Optional Document Stacker 9
Component Identification 10
What You Should Receive 10
Components 11
Control Panel 13
Control Panel Keys and Indicators 14
The One Touch Keypad 17
Using the One Touch Keys for Dialling 17
Using the One Touch Keys for
Selecting Functions and Programming 17
Signal Tones 18
Installation 19
Getting Started 19
Where to Install Your Fax Machine 19
Unpacking 19
Setting Up Your Fax Machine 20
Install the Paper Tray/Copy Stacker 20
Install the Document Tray 20
Install the Toner Cartridge 20
Connect to the Telephone Line 22
Option: Installing an External Handset 22
Connecting an External Telephone or
Answering Machine 23
Connect Power 23
Loading Paper 23
Setting the Clock 24
Setting the Answering Mode 25
Answering Mode Options 25
Changing the Answering Mode 26
Setting the Fax Identification 26
Setting Language 27
Connecting to a PBX 28
Dial Directories 29
Programming One Touch Keys 29
One Touch Parameters 30
Chain Dialling 30
Programming Auto Dial Numbers 31
Programming Groups 32
English
6Contents
Basic Operations 33
Preparing Documents 33
Document Size 33
Multiple Page Documents 33
Loading Documents 34
Sending a Fax to a Single Location 35
Search Key Dialling 35
Real-Time Dialling 36
Redialling 36
Confirming Results 36
Stopping a Transmission 36
Receiving Faxes Manually 36
Receiving Faxes in Memory 37
No Paper Reception 37
No Toner Reception 37
Cancelling Messages Stored in Memory 37
Rejecting Unsolicited Fax Messages 38
Power Failures and Memory 38
Making Copies 39
Making Copies with the Manual Paper Feeder 39
Using Voice Request 39
To Initiate a Voice Request 40
To Answer a Voice Request 40
Advanced Operations 41
Sending a Fax at a Later Date and Time 41
Sending a Delayed Fax From the Document Feeder 41
Sending a Delayed Fax From Memory 42
Cancelling a Delayed Transmission 43
Sending a Fax to Multiple Locations 43
Sending a Confidential Fax 44
Relay Broadcasting 44
Relay Initiating Station 45
Relay Key Station 45
Relay Broadcast Report 45
Initiating a Relay Broadcast 45
Polling 46
Setting Your Fax Machine to be Polled 46
Polling Documents from Other Fax Machines 46
Programming 47
Customizing Features and Operations 47
Viewing Your Current Settings 47
User Function Settings 47
User Function Settings List 47
Changing Your User Function Settings 50
Setting Your Fax Machine’s Distinctive Ring 51
Dial Parameter Settings 51
Dial Parameter Settings List 51
Changing Your Dial Parameter Settings 53
Service Function Settings 53
Service Function Settings List 53
English
Contents 7
Reports 55
Understanding Reports 55
Activity Report 55
Broadcast Confirmation Report 55
Broadcast Entry Report 56
Message Confirmation Report 56
Configuration Report 56
Phone Directory 56
Power Outage Report 57
Printing Reports 57
Printing a Message Confirmation Report 57
Printing Other Reports 57
Codes Used in Reports 57
Result Codes 57
Communication Codes 58
Problem Solving 59
Clearing a Document Jam 59
Clearing a Printing Paper Jam 60
Replacing the Toner Cartridge 62
Replacing the Image Drum Unit 65
Reading Your Print Counters 67
Problem Checklist 67
Specifications 71
Index 74
English
8Introduction
Introduction
Thank you for purchasing this OKIOFFICE 44 fax
machine. This fax machine uses advanced Light Emitting
Diode technology to transfer received and copied
images to plain paper. It has been designed to make
sending and receiving faxes a fast and trouble-free
process.
Features
The OKIOFFICE 44 includes the following features:
■10 One Touch keys for automatic, single-key dialling
of pre-programmed telephone numbers.
■45 Auto Dial numbers for automatic dialling of
additional pre-programmed telephone numbers.
■5 Groups can be programmed to allow you to
transmit a document to multiple locations with a
single selection.
■A search feature to allow you to look for
pre-programmed telephone numbers by name.
■Halftone transmission in up to 16 shades of gray.
■Fax communication at up to 14,400 bits per second.
■Automatic redial and page re-transmission when a
telephone number is busy or when problems occur
in communication.
■Advanced transmission and reception features,
including delayed transmission, transmission to
multiple locations, relay broadcast initiate and
polling.
■Advanced memory transmission and reception
features, including automatic reception into memory.
■Reports to help you keep track of your fax
machine’s operations and settings.
■Automatic power save mode.
■Answering modes for manual and automatic fax
reception, automatic switching between incoming
voice and fax messages, and to allow an answering
machine to work on the same telephone line.
English
Introduction 9
■A closed network feature to allow you to limit who
can send faxes to your fax machine, or to limit both
where faxes can be sent to and received from.
■Your fax machine can also make up to 50 sorted
copies of an original document (using standard-
weight 20 lb. paper).
■256 KB of built-in memory.
Product Options
A number of product options are available to increase
the usefulness and convenience of your fax machine.
Memory Expansion
Installing additional memory allows your fax
machine to more pages of information in memory.
If you are constantly seeing a MEMORY OVERFLOW
message on your fax machine, you should consider
purchasing additional memory.
■A 1MB memory expansion board is
available.
PC Interface Board
This option allows your fax machine to
communicate with a personal computer. Once the
option is installed, you can:
■Use your fax machine as a local printer.
■Send fax messages directly from your computer.
■Receive and store fax messages directly on your
computer.
■Scan pages from your fax machine into your
computer.
Optional Handset
The optional handset connects directly to your
fax machine and works exactly like a telephone.
Optional Document Stacker
This optional tray connects to the front of your
fax machine and supports documents after they
have been faxed or copied.
English
10 Component Identification
Component Identification
What You Should Receive
Facsimile Unit
Power Cord
Toner Cartridge
Telephone
Cord
Image Drum Unit
(inside fax machine)
Document
Stacker
Document Tray
Paper Tray/
Copy Stacker
Optional
External
Handset
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