Polycom SoundPoint IP 550 Manuale utente

Polycom IP550 &

IP650 Owner’s Manual

V.3

Contents

1Introduction ........................................................................................................................................5

Using this Document Notational conventions ................................................................................................. 5

Typographicalconventions ................................................................................................................................ 5

Special messages.............................................................................................................................................. 5

Definition .......................................................................................................................................................... 5

Basic Requirements.......................................................................................................................................... 6

2Getting to know your Hosted PBX .......................................................................................................7

Before you Begin Your Installation................................................................................................................... 7

Assigning Extension Numbers and Phone Numbers to Phones.................................................................... 10

3Installing your Hosted PBX Phone System .........................................................................................11

Installing Desk Phones ................................................................................................................................... 11

Option 1: Connect Desk Phones using your existing datanetwork............................................................... 12

Option 2: Connect Desk phones using your existing data net-work then connect the phones to your

computer......................................................................................................................................................... 12

Option 3: Connect phones wirelessly within 40’ using theWireless Adapter .............................................. 13

Attaching the Base.......................................................................................................................................... 14

Activating the Service..................................................................................................................................... 16

4.Using Your Hosted PBX phone system......................................................................................................17

System Description ........................................................................................................................................ 17

Getting Started............................................................................................................................................... 17

Polycom 4 and 6-Line Desk Phones ............................................................................................................... 17

Introduction to your Polycom Desk Phone ................................................................................................... 17

Before You Use Your Phone ........................................................................................................................... 17

Using the Navigation Keys.............................................................................................................................. 20

Information Screen ........................................................................................................................................ 21

4Customizing YourPhone.....................................................................................................................22

Configuring BasicSettings.............................................................................................................................. 22

Changing the Appearance of Time and Date................................................................................................. 22

To configure the time and date formats: ...................................................................................................... 23

Changing the Display Contrast ....................................................................................................................... 23

Changing the Backlight Intensity ................................................................................................................... 24

To modify the backlight intensity: ................................................................................................................. 25

Enabling the Headset Memory Mode ........................................................................................................... 26

Selecting the Correct Headset for Electronic Hookswitch ............................................................................ 27

To select a headset that supports electronic hookswitch:.......................................................................... 27

Selecting the Ring Type .................................................................................................................................. 27

To change the incoming ring type:................................................................................................................. 27

Changing the Language.................................................................................................................................. 28

Changing the Graphic Display Background.................................................................................................... 29

To change the graphic display background: ................................................................................................ 29

Changing the Soft Key Label Color................................................................................................................. 30

To change the soft key label color: ................................................................................................................ 30

Adjusting the Volume ..................................................................................................................................... 31

5Managing Incoming Calls...................................................................................................................31

Rejecting Calls................................................................................................................................................. 32

Diverting Calls................................................................................................................................................. 33

6Desk Phone–Basic Call Features........................................................................................................34

Answering acall.............................................................................................................................................. 34

To answer a call using the handset:............................................................................................................... 34

To answer a call using Hands-Free Speakerphone mode:............................................................................. 34

To answer a call using the headset: ............................................................................................................... 35

Answering When on Another Call.................................................................................................................. 35

Inbound Caller ID............................................................................................................................................ 35

Placing acall.................................................................................................................................................... 35

To place a call using the handset: .................................................................................................................. 36

To place a call using Hands-Free Speakerphone mode:................................................................................ 36

2.Press

or the Dial Softkey

................................................................................................................................ 37

To place a call using the headset: .................................................................................................................. 37

Press

............................................................................................................................................................... 37

Press

............................................................................................................................................................... 37

Placing a second call...................................................................................................................................... 37

Method 1 ........................................................................................................................................................ 37

Method 2 ........................................................................................................................................................ 37

Ending Calls .................................................................................................................................................... 38

Forwarding Calls............................................................................................................................................. 38

No Answer—To forward unanswered incoming call

.................................................................................... 39

Call ManagementFeatures ............................................................................................................................ 41

Call Hold.......................................................................................................................................................... 42

Conferencing Calls.......................................................................................................................................... 42

Transferring Calls............................................................................................................................................ 44

Call Park .......................................................................................................................................................... 47

Paging (Intercom)........................................................................................................................................... 48

Redial .............................................................................................................................................................. 48

Mute................................................................................................................................................................ 49

Directed Call Pickup......................................................................................................................................... 49

Call Recording ................................................................................................................................................. 50

7Using Voicemail..................................................................................................................................51

Setting up the voicemail box for the first time.............................................................................................. 51

Retrieving messages from your Desk Phone ................................................................................................. 51

Retrieving messages when you are away from the office............................................................................ 52

Returning aCall............................................................................................................................................... 53

Change your Voicemail PIN............................................................................................................................ 53

Record a Personal Greeting via the Phone.................................................................................................... 53

Forward Voicemail Messages via the Phone................................................................................................. 53

Logging into your Voicemail Box via the Web ............................................................................................... 53

Retrieving messages via the Web .................................................................................................................. 54

Forward Voicemail Messages via the Web.................................................................................................... 54

Voicemail Notification via Email .................................................................................................................... 56

To Create a Voicemail Group.......................................................................................................................... 57

Change the Number of Rings Before Voicemail Picks Up.............................................................................. 58

8Call Lists and Directories....................................................................................................................58

Managing Call Lists......................................................................................................................................... 58

Managing Contacts ........................................................................................................................................ 59

Adding Contacts ............................................................................................................................................. 60

Adding Contacts Manually ............................................................................................................................. 60

Adding Contacts From Call Lists..................................................................................................................... 61

Editing Contacts ............................................................................................................................................. 62

Deleting Contacts ........................................................................................................................................... 63

Placing Calls to Contacts................................................................................................................................. 64

Searching for Contacts ................................................................................................................................... 64

Conformance................................................................................................................................................... 65

Important Safety instructions ........................................................................................................................ 65

FCC Information ............................................................................................................................................. 66

Customer Owned Coin/Credit Card Phones.................................................................................................. 67

Data Equipment ............................................................................................................................................. 67

Systems ........................................................................................................................................................... 67

Automatic Dialers........................................................................................................................................... 67

Toll Restriction and Least Cost Routing Equipment ...................................................................................... 67

Equal Access Requirements ........................................................................................................................... 67

Electrical Safety Advisory ............................................................................................................................... 68

Radio Interference ......................................................................................................................................... 68

RF Radiation Exposure ................................................................................................................................... 68

Modifications .................................................................................................................................................. 68

1 Introduction

Congratulations onpurchasing the Intermedia Hosted PBX phone

system and service. Youwill now be able to share your phone

connection between fixed & wireless handsets and across multiple

locations using the latest in‘Voice overIP’ services.

This User Guide will show you how to setup and use your new

Hosted PBXphonesystem andservice.

Using this Document

Notational conventions

Acronyms are defined the first time they appear in the text. The

term LAN refers to a group of Ethernet-connected computers at

onesite.

Typographicalconventions

Italic text is used for items you select from menus and drop-down

lists andthe names of displayed web pages.

Bold text is used for text strings that you type when prompted by

the program, and to emphasize importantpoints.

Special messages

This document uses the following icons to draw your attention to

specificinstructionsorexplanations.

Provides clarifying ornon-essential information onthecurrent

topic.

Definition

WARNING

Explains terms oracronyms that may be unfamiliar to many

read ers. These terms are alsoincluded inthe Glossary.

Provides messages of highimportance, including messages

relatingtopersonalsafety orsystemintegrity.

Note

Basic Requirements

The PBX phone system isdesigned to useyourexisting broadband

data connection as well as the existing data wiring in your office.

Where you don’t have data wiring, you may use the optional Wire-

less Transmitter and WirelessAdapters to connect Desk Phones

wirelessly.

In order to use all the features of the Hosted PBX phone system

and service, you must have thefollowing:

•

Broadband Internet access

•

At least one free port on your router or modem/router

•

Your router must be set to DHCP

2 Getting to know your Hosted PBX

Before you Begin Your Installation

The Hosted PBX phone system is designed to use yourexisting

broadband data connection as well as the existing data wiring in

your office. Where you don’t have data wiring, you may use the op-

tional Wireless Transmitter and WirelessAdapters toconnect Desk

Phones wirelessly.In order to begin using your new phone system

andservice, you need to perform the following steps:

Make sure you have received all of your phones and optional

equipment

Go to https://exchange.intermedia.net. Enter your loginname

and password to the Admin Portal

Activate your phone lines

Install your phones and optional equipment

Youhave several options regarding how to setup your new phone

system. How you choose to install your phone systemwilldepend

onyour existing data network and the phones and optional equip-

ment you have purchased. The diagrams below describesoptions

for setting up the phone system.

Standard SetupOptions:

This diagram depicts your setup options. By purchasing the op-

tional Wireless Transmitter and Wireless Adapters you may also

connectDeskPhoneswirelessly.

CordlessPhones:

This diagram depicts the setup options for Cordless Phones.

Cordless phones can beusedinconjunction with Shared Line

Phones andthe optional Base Unit or they can beinstalled as

Stand Alone Phones.

FaxAdapter:

This diagram depicts the setup options for the Fax Adapter. The

Fax Adapter allows youto use your existing fax machine with the

IntermediaHostedPBXservice.

Setup Options that are notsupported

The following setup options ARE NOT supported:

Connecting one phone to another

Connecting a phone to the base unit then connecting a PC

Connecting a phone tothe base unit wirelessly andthen

connecting aPC

Connecting a PC to the base unit

Connecting a phone to a router that is connected to another

router

Assigning Extension Numbers and Phone Numbers to Phones

Each phoneis assigned anextension and a phone number. Packing

list includes a list of your phones and their associated phone

numbers and extension. You should have also received and email

from Intermediawith the phone numbers and extensions associated

with each enhanced services such as anAutoAttendant orWebFax.

Youmay also log into yourAdmin Portal at https://exchange.interme-

dia.net toview a list of your phone numbers and extensions.

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