Ricoh 9016 Manuale utente

Operating Instructions

About This Machine

Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the

Safety Information in this manual before using the machine.

Getting Started

Entering Text

Appendix

Introduction

This manual contains detailed instructions and notes on the operation and use of this machine. For your

safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy

place for quick reference.

Important

Contents of this manual are subject to change without prior notice. In no event will the company be li-

able for direct, indirect, special, incidental, or consequential damages as a result of handling or oper-

ating the machine.

Notes:

Some illustrations in this manual might be slightly different from the machine.

Certain options might not be available in some countries. For details, please contact your local dealer.

Depending on which country you are in, certain units may be optional. For details, please contact your

local dealer.

Laser Safety:

CDRH Regulations

This equipment complies with requirements of 21 CFR subchapter J for class 1 laser products. This

equipment contains a 5-milliwatt, 760-800 nanometer wavelength, GaAlAs laser diode. This equipment

does not emit hazardous light, since the beam is totally enclosed during all customer modes of opera-

tion and maintenance.

Caution:

Use of controls or adjustments or performance of procedures other than those specified in this manual

might result in hazardous radiation exposure.

Notes:

The model names of the machines do not appear in the following pages. Check the type of your ma-

chine before reading this manual. (For details, see p.11 “Machine Types”.)

• Type 1: 9016/DSm716/LD316/Aficio MP 1600

• Type 2: 9021d/DSm721d/LD320d/Aficio MP 2000

Certain types might not be available in some countries. For details, please contact your local dealer.

Two kinds of size notation are employed in this manual. With this machine refer to the inch version.

For good copy quality, the supplier recommends that you use genuine toner from the supplier.

The supplier shall not be responsible for any damage or expense that might result from the use of parts

other than genuine parts from the supplier with your office products.

Power Source

120V, 60Hz, 12A or more

Please be sure to connect the power cord to a power source as above. For details about power source,

see Troubleshooting.

Manuals for This Machine

Refer to the manuals that are relevant to what you want to do with the machine.

Important

❒Media differ according to manual.

❒The printed and electronic versions of a manual have the same contents.

❒Adobe Acrobat Reader/Adobe Reader must be installed in order to view the

manuals as PDF files.

❒Depending on which country you are in, there may also be html manuals. To

view these manuals, a Web browser must be installed.

❖About This Machine

Be sure to read the Safety Information in this manual before using the machine.

This manual provides an introduction to the functions of the machine. It also

explains the control panel, preparation procedures for using the machine,

how to enter text, and how to install the CD-ROMs provided.

❖General Settings Guide

Explains User Tools settings, and Address Book procedures such as register-

ing fax numbers, e-mail addresses, and user codes. Also refer to this manual

for explanations on how to connect the machine.

❖Troubleshooting

Provides a guide to solving common problems, and explains how to replace

paper, toner, and other consumables.

❖Security Reference

This manual is for administrators of the machine. It explains security func-

tions that the administrators can use to protect data from being tampered

with, or prevent the machine from unauthorized use.

Also refer to this manual for the procedures for registering administrators, as

well as setting user and administrator authentication.

❖Copy Reference

Explains Copier functions and operations. Also refer to this manual for expla-

nations on how to place originals.

❖Facsimile Reference

Explains Facsimile functions and operations.

❖Printer Reference

Explains Printer functions and operations.

❖Scanner Reference

Explains Scanner functions and operations.

❖Network Guide

Explains how to configure and operate the machine in a network environ-

ment, and use the software provided.

This manual covers all models, and includes descriptions of functions and

settings that might not be available on this machine. Images, illustrations, and

information about operating systems that are supported might also differ

slightly from those of this machine.

❖Other manuals

• PostScript3 Supplement

•UNIXSupplement

• Manuals for DeskTopBinder Lite

• DeskTopBinder Lite Setup Guide

• DeskTopBinder Introduction Guide

•AutoDocumentLinkGuide

Note

❒Manuals provided are specific to machine types.

❒For “UNIX Supplement”, please visit our Web site or consult an authorized

dealer.

❒“PostScript3 Supplement” and “UNIX Supplement” include descriptions of

functions and settings that might not be available on this machine.

❒The following software products are referred to using general names:

*1 Optional

Product name General name

DeskTopBinder Lite and DeskTopBinder

Professional *1

DeskTopBinder

ScanRouter EX Professional *1 and Scan-

Router EX Enterprise *1

The ScanRouter delivery software

iii

What You Can Do with This Machine

This section introduces the features of this machine.

Note

❒For details about options, see “Options”.

Reference

p.15 “Options”

Copier, Facsimile, Printer, and Scanner Functions

This machine provides copier, facsimile (optional), printer (optional), and scan-

ner (optional) functions.

• You can make copies of originals. See Copy Reference.

• You can send originals by fax or e-mail, and receive faxes from other parties.

See Facsimile Reference.

• You can print documents created in applications. See Printer Reference.

• You can print documents from Windows 95/98/Me (TCP/IP, IPP), Windows

2000 (TCP/IP, IPP), Windows XP/Server 2003 (TCP/IP, IPP), Windows NT

4.0 (TCP/IP, IPP), NetWare, UNIX (TCP/IP), and Macintosh (AppleTalk) en-

vironments because the machine supports all these (multi-protocol).

• You can scan originals and send scan files to a computer. See Scanner Reference.

ARB003S

Paperless Fax Transmission

You can send a file by fax without printing it.

Transmission

You can send a fax from your computer over the network (Ethernet, or wireless

LAN) to this machine, which then forwards the fax via its telephone connection

(LAN-Fax).

• To send a fax, print from the Windows application you are working with, se-

lect LAN-Fax as the printer, and then specify the destination.

• You can also check the sent image data.

• For details about the machine's settings, see “Network Settings”, General Set-

tings Guide.

• For details about how to use the function, see “Fax via Computer”, Facsimile

Reference.

ARB004S

Fax Transmission and Reception Through the Internet

You can send fax documents via e-mail by specifying the recipient's e-mail ad-

dress (Internet Fax Transmission). You can receive sent documents via Internet

Fax, or from computers (Internet Fax Reception). You can send fax documents

by specifying IP-fax destination using IP addresses (IP-Fax Transmission). You

can receive sent documents via Internet Fax (IP-Fax Reception).

❖Internet Fax

• You can send fax documents through e-mail by specifying the recipient’s

e-mail address.

• E-mails can be received on a fax machine that supports Internet Fax, or on

a computer that can receive normal e-mail.

• You can receive e-mails or Internet Fax, and then print or forward them.

• For details about the machine's settings, see “Network Settings”, General

Settings Guide.

• For details about how to use the function, see “Transmission”, Facsimile

Reference.

❖IP-Fax

• You can exchange documents between fax machines directly connected to

the TCP/IP network.

• You can send documents by specifying an IP address or host name instead

of a fax number.

• For details about the machine's settings, see “Network Settings”, General

Settings Guide.

• For details about how to use this function, see “Transmission”, Facsimile

Reference.

ARB005S

Using the Scanner in a Network Environment

You can use a scanner over the network.

• You can send scan files to a specified destination using e-mail (Sending scan

file by e-mail). See “Sending Scan Files by E-mail”, Scanner Reference.

• With the ScanRouter delivery software, you can save scan files in specified

destinations on network computers (Saving scan files). See “Sending Scan

Files by Scan to Folder”, Scanner Reference.

• You can send scan files directly to folders (Sending scan file by Scan to Folder).

• Under the network delivery scanner function, you can use the machine as a

delivery scanner for the ScanRouter delivery software or DeskTopBinder.

You can save scan files or fax-received files in the delivery server, or deliver

them to a folder on a computer on the same network.

• For details about specifying the machine’s settings for using its scanner func-

tion over the network, see “Network Settings”, General Settings Guide.

• For details about using the scanner function over the network, see “Using the

Network TWAIN Scanner Function”, Scanner Reference.

ARB006S

vii

Administrating the Machine (Security Functions)

You can prevent information leakage by managing the machine.

• You can control the use of the machine, as well as prevent machine settings

from being changed without authorization. See Security Reference.

• By setting passwords, you can prevent unauthorized access via the network.

See Security Reference.

ARB007S

viii

Monitoring the Machine Via Computer

You can change the machine's settings and monitor its status from a connected

computer.

Web Image Monitor lets you configure and operate the machine using the Web

browser on a computer. You can also install SmartDeviceMonitor for Admin on

a computer to configure and operate the machine.

Using Web Image Monitor, you can register information in the address book,

specify the machine’s settings, and check the machine’s status with ease.

Using Web Image Monitor, you can check, specify the initial settings (system set-

tings, printer features, fax features, network settings, security settings/certifi-

cate management, and E-mail Notification), control print jobs, display the print

job journal, and protect the data in the machine using authentication.

You can also use SmartDeviceMonitor for Admin to register information in the

address book.

Reference

General Settings Guide

SmartDeviceMonitor for Admin Help

Web Image Monitor's Help

ARB008S

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