Adobe 09972554AD01A12 - Acrobat Pro

Acrobat Pro X Quick Start Guide

Adobe Acrobat Pro X is software that allows you to create and edit PDF documents. PDF stands for

Portable Document Format, which is a global standard for sharing documents on nearly any computer.

1) Opening Acrobat Pro X and navigating around a PDF

2) Rearranging, inserting, and deleting pages

3) Changing and inserting text

4) Changing and inserting images

5) Saving your document

1) Opening Acrobat Pro X and navigating around a PDF

To open a PDF for viewing or editing in Acrobat Pro X, launch Pro X and click on the Open button in the

welcome box that appears.

You will also have the option of creating a PDF. PDFs are

not designed to be created from scratch, but rather from

an existing document. Generally, you will create a

document in a program like MS Word or Adobe InDesign

and publish it as a PDF within the original program. You

will then be able to view and make simple edits to the

PDF within Acrobat Pro X.

Once your PDF is open, you can use the navigation tools at the top left to move around your document.

2) Rearranging, inserting, extracting, and deleting pages

To rearrange pages in a PDF, open the Page Thumbnails panel on the left edge of the

screen. You can click and drag the thumbnail of a page to move it to another location

in the document.

Click here to open the Page

Thumbnails panel, which will

give you small previews of

every page in the document.

You can click on a thumbnail

to jump to that page.

Type a page

number to jump

to that page.

Selection tool –click

it to highlight text

and graphics.

Panning tool –allows

you to click and drag to

move around a page.

Zoom –click to

zoom in or out.

Window width,

which zooms in

until the width of

the page is the

width of the

entire screen.

Fit to one full page, which

zooms out enough to fit one

page, top to bottom, on the

screen in its entirety.

To rotate a page (sometimes, especially with pages in landscape orientation,

a page will display on its side), bring the page up on the screen and go to the

Tools Panel on the right side of your screen. Choose “Pages” and then “Rotate.”

To delete a page, first click the thumbnail of the page you want to delete in

the Page Thumbnails panel on the left edge of the screen. Then click “Delete”

in the Tools Panel on the right side of your screen.

To extract a page, or pages (which pulls out a page or range of pages and

makes them their own PDF document), click “Extract”in the Tools Panel.

You will be prompted to enter

the page numbers to extract.

To insert an entire PDF file into your current file, use “Insert From File”in the Tools Panel. All the pages

from the file you select will be placed in your document.

You can insert a blank page by using “More Insert Options”

in the Tools Panel. You will be asked to specify where in the

document you want to place the new blank page.

3) Changing and inserting text

PDFs are not designed to be easy to edit; if you have the original document, it

is better to edit it in its original program. However, it is possible to make simple

edits to a PDF. To edit the existing text, go to the Tools Panel on the right and

choose “Content”and “Edit Document Text.” Then click on the text you want to

edit; a cursor will appear and allow you to type, delete, etc. When typing, text

does not automatically wrap to the next line; you have to press “Enter.”

You might or might not have the original font of the document available on

the computer; Acrobat Pro X will give you a message if you don’t. You will not

usually be able to change the font face of the text that is already in the document.

Most of the time when you try to do this, you will get a message that there is an incompatibility with

font encoding. That is because when most programs export to PDF, they encode the fonts and it's not

like working with a regular font like in MS Word. If you want to change to a totally different font in a

PDF, you will generally have to delete the old text and type new text and change it to the new font.

To change the look of the new text you have typed, first

highlight the text and then right-click on it. Choose

“Properties” from the menu that appears, and you will be

given a dialog box where you can change the font face,

size, and color (which Acrobat Pro X calls “Fill”).

To insert a completely new box of text, separate from what is already in the document, go to the Tools

Panel and choose “Content”and “Edit Document Text.”Then hold down the Option button on the

keyboard and click wherever you want the new text to go.

It will ask you to specify a font, and once you do, you can just start

typing and it will create a text box for you as you type.

You may notice a second way to add a new piece of text to a PDF: the “Add

or Edit Text Box” command in the Tools Panel under “Content.” This will

add a new text box, but the text that is added is considered by Acrobat Pro X

to be a comment. A person reading your PDF could go to the “Comment”

Panel on the right side of the screen and choose to hide all comments in the

PDF, and then your new text would be hidden from view. If you want text

that cannot be hidden, use the first method described above.

To move your new text box (or any text box or image on the screen) choose “Content”and “Edit Object”

in the Tools Panel. Click once on the text box or image you want to move and you will then be able to

move it by clicking and dragging.

4) Changing and inserting images

To make minor changes to a graphic or image in your PDF, click the image you want to change. Then go

to the Tools Panel and choose “Content” and “Edit Object.” You will be able to resize the image by

clicking and dragging the corners of the image. You can move the image by click and dragging it where

you want it to go. You can delete an image by clicking it once and hitting the delete key on the keyboard.

If you right-click on an image, you will get several additional

editing options, such as rotating and flipping the image, as well

as copying or cutting the image. You can paste the image into a

new location in the current PDF or into a different PDF.

To insert a new image into the PDF from an image file, go to the Tools Panel

and choose “Content” and “Edit Object.” Then right-click in your document

where you want the new image to go, and choose “Place Image” from the menu that appears. You will

be prompted to find your image file and it will be inserted into your PDF in the location you right-clicked.

As long as you are still in the “Edit Object” mode in the Tools Panel, you will be able to resize your image

and move it around using the methods mentioned above.

5) Saving your document

To save your PDF document, click on “File” in the top menu bar and choose “Save” or “Save As.” When

you choose “Save As,” you have several file types to choose from.

When saving your files, you can save them to a personal storage device (such as a flash drive). You can

save a file and e-mail it to yourself, or save it to a free cloud storage website, which allows you to upload

a file and access and download it on any Internet-connected computer. Popular cloud storage sites

include Dropbox (www.dropbox.com) and Skydrive (skydrive.live.com).

PDF is the standard Portable Document Format

file, with high-resolution and professional-quality

text and graphics.

Reduced Size PDF will have a lower resolution but

be a smaller file that will save and download much

more quickly.

You can save your PDF as a Microsoft Word

document or Excel spreadsheet. This will give you

a fully editable document. However, in the

conversion process there may be some changes to

the appearance and fonts, which you can modify

in your new document or spreadsheet.

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