Hart InterCivic Verity Scan Manuale utente

Polling Place Field Guide

VERSION 3.1.0

Document Number 6651-017 A

Humboldt County Office of Elections

Revised January 2020

Hart InterCivic Quality and Information Security Policy

Hart InterCivic is committed to consistently providing high quality products and services for its customers through

adherence to its established hardware and software Quality Management Systems, complying with customer, statutory

and regulatory requirements, and a commitment to continual improvement. Hart InterCivic is also committed to the

integrity and the security of the information used in the product development process, in the products themselves,

and in our management of customer data during the implementation process.

This DOCUMENT and the SOFTWARE, HARDWARE, and FIRMWARE to which it pertains contain confidential and

proprietary information belonging exclusively to Hart InterCivic, Inc. No part of this publication may be modified,

reproduced, stored in a retrieval system, or transmitted in any form, distributed by any electronic or mechanical

means, photocopied, recorded, or otherwise reproduced or distributed without prior written permission from

authorized personnel at Hart InterCivic, Inc. Any person receiving this document has a duty to take reasonable

precautions preventing unauthorized use or disclosure of the contents.

Trademarks

Hart InterCivic and Verity are registered trademarks of Hart InterCivic, Inc.

Hart InterCivic disclaims any proprietary interest in the marks and names of others.

Hart InterCivic, Inc.

15500 Wells Port Drive

Austin, TX 78728

Document Number 6651-017 A

about this guide

This Verity Polling Place Field Guide is a portable guide to polling place tasks using the Verity Scan and Verity Touch

Writer devices.

Polling Place Field Guide

VERSION 3.1.0

contents 
Verity Scan ..................................................................................................................................................................... 5 
setting up Verity Scan.................................................................................................................................................................................. 6 
setting up the ballot box........................................................................................................................................................................................................6 
setting up the Verity Scan .....................................................................................................................................................................................................9 
Verity Scan orientation..............................................................................................................................................................................12 
screen orientation ................................................................................................................................................................................................................. 12 
poll worker button ................................................................................................................................................................................................................ 13 
report printer operation...................................................................................................................................................................................................... 13 
opening polls................................................................................................................................................................................................14 
reopening polls............................................................................................................................................................................................16 
voting with Verity Scan..............................................................................................................................................................................17 
overview: Verity Scan ........................................................................................................................................................................................................... 17 
instructions for hand-marking ballots............................................................................................................................................................................ 17 
scanning ballots with Verity Scan .................................................................................................................................................................................... 17 
Verity Scan help and features............................................................................................................................................................................................ 18 
troubleshooting ..................................................................................................................................................................................................................... 18 
spoiling printed paper ballots........................................................................................................................................................................................... 19 
undervotes, overvotes, and blank ballots on Verity Scan ........................................................................................................................................ 19 
provisional ballots ................................................................................................................................................................................................................. 19 
the emergency ballot bag and emergency ballot slot.............................................................................................................................................. 20 
multi-sheet ballots and Verity Scan ................................................................................................................................................................................ 20 
suspending polls .........................................................................................................................................................................................21 
closing polls ..................................................................................................................................................................................................23 
Verity Touch Writer ..................................................................................................................................................26 
setting up Touch Writer............................................................................................................................................................................27 
setting up the ballot printer............................................................................................................................................................................................... 27 
setting up the voting booth............................................................................................................................................................................................... 29 
setting up the Verity Touch Writer .................................................................................................................................................................................. 31 
Touch Writer orientation ..........................................................................................................................................................................35 
screen orientation ................................................................................................................................................................................................................. 35 
poll worker button ................................................................................................................................................................................................................ 36 
about Verity Access .............................................................................................................................................................................................................. 36 
installing headphones and tactile switches .................................................................................................................................................................. 36 
report printer operation...................................................................................................................................................................................................... 37 
opening polls................................................................................................................................................................................................38 
reopening polls............................................................................................................................................................................................40 
voting with Touch Writer..........................................................................................................................................................................41 
overview: Verity Touch Writer ........................................................................................................................................................................................... 41 
activating a ballot.................................................................................................................................................................................................................. 41 
marking ballots with Verity Touch Writer ..................................................................................................................................................................... 43 
making write-in choices ...................................................................................................................................................................................................... 47 
printing blank ballots ........................................................................................................................................................................................................... 47 
substitutions in <n of m> contests ................................................................................................................................................................................. 47 
voting session idle timeout................................................................................................................................................................................................ 47 
Verity Touch Writer help and features ........................................................................................................................................................................... 48 
troubleshooting ..................................................................................................................................................................................................................... 48 
spoiling a ballot on Verity Touch Writer........................................................................................................................................................................ 49 
spoiling printed paper ballots........................................................................................................................................................................................... 49 
printing a summary report ................................................................................................................................................................................................. 50 
provisional voting on Verity Touch Writer.................................................................................................................................................................... 50 
suspending polls .........................................................................................................................................................................................51 
closing polls ..................................................................................................................................................................................................53 

Verity Scan

Verity Scan is a polling place-based digital scanner for scanning and casting

ballots. Verity Scan can be used with hand-marked ballots or with ballots marked

and printed using Verity Touch Writer (see page 26). Verity Scan deposits scanned

ballots into its ballot box for secure storage.

vDrives are used to transfer digital ballot styles from the Verity

election definition software to Verity Scan, and to transfer voted

ballots from Verity Scan to Verity software for tabulation.

vDrives are inserted into a standard USB port located in a locked

and sealed compartment; each Verity Scan has its own vDrive.

NOTE: Software startup for each unit may take several minutes, due to security and data

integrity checks that the Verity software performs. This process is included in the design of

the Verity Voting System to verify the authenticity of the software before allowing it to

operate.

setting up Verity Scan

setting up the ballot box

1. Position the folded ballot box as shown. 

2. Unlatch the four clips (two on each side). 

3. Pull open the ballot box. 

4. Press the side panels outward until they are flat,

being careful not to pinch your hands or fingers. 

5. Lower the bottom panel but do not press down. 

6. Release the lid by

unhooking the 3 straps. 

7. Pull the string on the

underside of the lid

upward to unlock the lid

latch. 

8. Lift the lid while gently pulling upward and outward, ensuring that the

double hinge is fully extended. Lay the lid across the top of ballot box, and

then press it down. Do not force it. 

setting up Verity Scan

9. Unlock the front door with the ballot box key. 

10. Press firmly on bottom panel to lock it in place. 

Remove the white key from the voting

equipment manuals and supplies bag.

Using the white key, unlock the front

door of the ballot box.

setting up the Verity Scan

1. Assemble the ballot box, if this has not been done already (see page 6).

2. Place the Verity Scan on the ballot box, aligning

footpads with the indentations. The handle on

the Verity Scan must face the front of the ballot

box. 

3. Reach inside the ballot box and pull the cord

down and away from you to lock the lid and the

Verity Scan in place. 

4. Close and lock the front ballot box door. 

5. Follow local procedures to remove the tamper seal

from the Verity Scan handle, if applicable. Unlock

the case (if locked). Open the case and remove the

power brick and power cord from the storage

compartment. Close the compartment and case. 

5. Remove power brick and power cord from the voting equipment

manuals and supplies bag.

setting up Verity Scan

6. Plug the power cord into the power brick, and then plug the power brick

into the back of the Verity Scan (flat side up). 

IMPORTANT: Do not plug the power cord into the wall yet.

7. Open the Verity Scan case and lock

the lid brace in place. 

IMPORTANT: Never tilt a device

up by the handle while cords are

connected –this can damage the

cord where it connects to the

device, or cause damage to the

device itself.

8. Unlock (A), unlatch (B), and remove (C) the tablet. 

A: Remove blue key from the voting equipment manuals and

supplies bag. Use the blue key to unlock the tablet from its cradle.

Log the yellow beaded seal number on your Security Log - AM. Open the Verity Scan

case and lock the lid brace in place

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