Polycom ReadiManagerSE200 Guida rapida

Polycom ReadiManager Web

Scheduling Guide

PN: DOC2130A

Polycom ReadiManager Web Scheduling Guide

Polycom H eadquarters:4750 Willow Road, Pleasanton, CA 94588

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No part of this document may be reproduced or transmitted in any form or by any means,

electronic or mechanical, for any purpose, without the express written permission of

Polycom, Inc. Under the law, reproducing includes translating into another language or

format.

As between parties, Polycom, Inc. retains title to and ownership of all proprietary rights with

respect to the software contained within its products. The software is protected by United

States copyright laws and international treaty provision. Therefore, you must treat the

software like any other copyrighted material (e.g. a book or sound recording).

Other Restrictions

You shall not and shall not allow any third party to 1) decompile, disassemble, or otherwise

reverse engineer or attempt to reconstruct or discover any source code or underlying ideas

or algorithms of the software by any means whatsoever or 2) remove any product.

Trademark Information

Polycom®, the Polycom logo design, ViaVideo®, ViewStation®, and SoundStation® are

registered trademarks; ReadiManager™ SE200, Global Management System™,

PathNavigator™, ReadiConvene™, iPower™, People+Content™, MGC™,

WebCommander™, PVX™, QSX™, VSX™, and VTX™7000 are trademarks of Polycom, Inc.

in the United States and various other countries. Microsoft® and Outlook® are registered

trademarks of Microsoft Corporation in the United States and/or other countries. All other

trademarks are the property of their respective owners.

Patent Information

The accompanying product is protected by one or more U.S. and foreign patents and patents

pending held by Polycom, Inc.

Warranty

See Polycom End User License Agreement

Note:Polycom believes that this document is accurate as of the date of its issuance. Polycom

disclaims any obligation to update the information contained herein. You use the

information in this document at your own risk, and Polycom will not be liable for errors or

omissions in this document. Polycom does not warrant that the information contained in this

document will meet your particular requirements or the requirements of any particular

installation.

iii

Contents

About this Guide

1 Getting Started with Scheduling

Logging On . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1–1

Downloading the Polycom Plugin . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1–3

Getting Help When You Need It . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1–4

2 Scheduling Videoconferences

Creating a Videoconference . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2–2

Differences in Conference Type . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2–6

Other Scheduling Features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2–6

Editing Dial Options for a Video Endpoint . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2–7

Creating Recurring Conferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2–9

Adding a Guest to a Videoconference . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2–10

Making Changes to a Scheduled Conference . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2–11

3 Using Advanced Settings When Scheduling

Selecting a Template in Advanced Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3–2

Specifying Dial Options for the Conference . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3–3

Forcing MCU Usage . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3–3

Setting the Video Mode for Multipoint Calls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3–4

Setting the Connection Speed for a Conference . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3–5

Using People + Content . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3–5

Using T.120 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3–6

Chair Person Control . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3–7

Polycom ReadiManager Web Scheduling Guide

About this Guide

This document, the Polycom ReadiManager Web Scheduling Guide, includes

information about using the web scheduling capabilities in Polycom®

ReadiManager™ to schedule videoconferences.

Web scheduling is part of the larger ReadiManager application that is used to

configure and manage video communications within an enterprise.

An HTML version of the information in this guide is available to you as online

help while you work with ReadiManager. To access the online help, click the

question mark icon in the upper-right corner of the ReadiManager page.

The following additional documentation about ReadiManager is available:

•Polycom ReadiManager Outlook Scheduling Guide

•Polycom ReadiManager Operator’s Guide

•Polycom ReadiManager Administrator’s Guide

Polycom ReadiManager Web Scheduling Guide

1–1

Getting Started with Scheduling

This chapter tells you how to get started with ReadiManager, including how

to access it through a browser, how to use help, and how to download the

required Microsoft .Net controls.

If you are already logged in and ready to schedule, turn to Chapter 2,

“Scheduling Videoconferences.”

Logging On

Polycom ReadiManager is installed on a server and is accessed through

Microsoft Internet Explorer.

What you need:

•The IP address of the ReadiManager server.

•Your user name and password.

If you have a ReadiManager-only surname and password, your

ReadiManager administrator can provide you with them. Otherwise, use

your regular company network login.

To access ReadiManager from a PC

Launch Internet Explorer and type your ReadiManager server IP address

in the address line of your browser.

Example: http://ReadiManager Appliance IP Address

Polycom ReadiManager Web Scheduling Guide

1–2

To log in to ReadiManager

Log into ReadiManager by entering your user name, password, and

domain, and then clicking the Login button.

Please note: The password is case-sensitive.

For most users, the appropriate domain will be the same as the domain

you use to log into your main company network. For some users, the

domain is “Local.” If you are uncertain what domain to use, contact your

ReadiManager administrator.

Figure 1-1Login Screen

The My Conferences page appears.

To log out of ReadiManager

When you are finished working in ReadiManager click the Log Out link at

the top right corner of the screen.

Figure 1-2Log OutLink

Ifyou are assigned a ReadiM anagerrole otherthan S cheduler,you willsee a

differentscreen.Ifso,click the MyConferences link atthe top ofthe page to getto

S cheduling.

Getting Started with Scheduling

1–3

Downloading the Polycom Plugin

The ReadiManager Scheduling interface uses special Microsoft.NET controls

and ActiveX controls that run in your Internet Explorer browser window. The

first time that you access ReadiManager Scheduling on a given computer, you

will be prompted to download and install a Polycom plugin, and may also be

prompted to download and install the .NET framework, if it is not already on

your computer system.

When you return to the ReadiManager Operator View, you may see a “Wait...”

prompt for a few seconds as the control loads, but you will not have to install

it again on this computer.

To install the ReadiManager plugin

1 Click the link to download the plugin.

2 If an Internet Explorer Security Warning appears, click Run to confirm

that it is ok to download and run the plugin.

3 In the Download message box, click Open.

4 When the installer window appears, click Next to start the installation

process.

5 Respond to the screens in the Installer Wizard, to install the plugin.

6 If another Internet Explorer Security Warning appears, click OK to

confirm that it is ok to run the control.

The control will load and display in the page.

Ifyou need assistance setting up your com putersystem and brow serto work

correctly with R eadiM anager,please contactyour R eadiM anageradm inistrator.

Polycom ReadiManager Web Scheduling Guide

1–4

Getting Help When You Need It

Online help is available throughout ReadiManager. On any page, you can click

the Help button in the upper right corner to get information about the current

page.

Figure 1-3The Help button launches the online help

The online help automatically displays a topic associated with the page you

were on in ReadiManager.

From any help page, you can access the full help system. To display the Table

of Contents, Index, and Search panel, click the TOC button at the top of the

Help window, as shown below.

Figure 1-4A ccessing the Table ofContents

Accessing PDFs of the Documentation

PDFs of the documentation are available for download from the online help

system.

From any page in the Help, click the PDF link.

Figure 1-5PDF Link

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