TIPTEL 540 office Manuale utente

Manual (UK)

Professional answering machine with

time control, SMS service and message

transfer

tiptel 540 office

tiptel

Safety instructions

When installing, connecting and operating the tiptel 540 office please observe the

following instructions:

• Connect the connection cable to the appropriate sockets.

• Make sure the cables are laid in such a way that accidents cannot occur. Con-

nected cables must not be subject to excessive mechanical strain.

• Install the device away from sources of electrical disturbance.

• Only attach accessories authorised for this device.

• Never open the device yourself. Do not use sharp or metal objects on the wrap

connections.

• Use only a soft damp cloth to clean the device. Do not use abrasive liquids or

chemicals to clean the device.

• Protect the device from moisture, dust, liquids and vapours.

• Do not use the device where there is direct sunlight.

• Do not use the device in areas where there is a risk of explosions.

• Only use the original tiptel power adapter and the original tiptel telephone con-

nection cable.

Button allocation

Playback: Starts playback of incoming messages that have not yet been

listened to. If pressed during playback lets you repeat the last 3 seconds.

Stop: Ends the current function; is used to close open menus.

Answering mode: Switches answering mode on or off.

Menu: Opens the menu. For text entries is used as the entry button for letters

and numbers.

Message: When pressed briefly starts playing current message back. When

pressed and held starts recording the current message. For text entries is used

as the entry button for letters and numbers.

Message transfer: Switches message transfer on or off. For text entries is

used as the entry button for letters and numbers.

Timer: Switches timer on or off. For text entries is used as the entry button for

letters and numbers.

Secondary function: Enables a secondary function. For text entries is used as

the entry button for letters and numbers.

Control button (up): Opens the call list, is used to navigate through and make

settings in the menus.

Control button (down): Opens the telephone book, is used to navigate through

and make settings in the menus.

or Control buttons (left/right): changes the volume, is used to navigate through

and make settings in the menus.

Button allocation

Selection button: Used to select from menus, entry fields and functions that

are displayed next to the corresponding button.

and

Secondary function and playback can be pressed in succession: Starts

playback for all incoming messages. Playback starts with the oldest and ends

with the newest recording.

and

Secondary function and Control button (down) pressed in succession:

Opens the entry field for the telephone book.

and

Secondary function followed by pressing and holding message: Starts

recording the outgoing message via the audio input.

and

Secondary function and Answering mode pressed in succession: opens the

settings and activates the absence manager.

User elements

SMS-LED Flashes when there are new, unread short messages. Flashes quickly if the

mail inbox is full and there is no more memory for new short messages.

LED in the answering

mode button

Is lit when answering mode is switched on (answering machine active).

LED in the playback

button

Flashes when there are new, unread incoming messages. Flashes quickly

if the memory is full and there is no more space for new incoming mes-

sages.

Contents

Safety instructions ..........................................................................................3

Button allocation .............................................................................................4

User elements .................................................................................................6

Contents ..........................................................................................................7

Display symbols..............................................................................................10

Getting started.................................................................................................12

Parts supplied ............................................................................................. 12

Installation ................................................................................................... 12

Connecting.................................................................................................. 12

Outgoing messages........................................................................................14

General........................................................................................................ 14

Sample outgoing messages....................................................................... 14

Recording an outgoing message ............................................................... 15

Recording OGMs from an external signal source...................................... 16

Checking OGMs ......................................................................................... 17

Deleting OGMs............................................................................................ 17

Answering mode .............................................................................................18

Playing back and deleting incoming messages............................................19

Playing back new incoming messages...................................................... 19

Playing back all incoming messages ......................................................... 19

Repeating.................................................................................................... 20

Pausing playback ....................................................................................... 20

Skip ............................................................................................................. 20

Fast forward and rewind ............................................................................. 20

Deleting individual incoming messages..................................................... 21

Deleting all incoming messages ................................................................ 21

Dialling the caller directly............................................................................ 21

Monitoring/Personal info (memo) ..................................................................22

Monitoring telephone calls ......................................................................... 22

Personal info (playback)............................................................................. 23

Absence manager ...........................................................................................24

Call list .............................................................................................................26

Contents

Telephone book ..............................................................................................28

General........................................................................................................ 28

Entering and saving entries ........................................................................ 28

Summary of possible characters................................................................ 31

Search entries ............................................................................................. 31

Checking and changing entries ................................................................. 32

Personal OGM (call filter)............................................................................ 33

Vocal clip..................................................................................................... 34

Dialling from the telephone book ............................................................... 35

Automatic redialling /Automatic call back when engaged (CCBS) ........... 36

Message function............................................................................................37

Remote access................................................................................................38

Remote access ........................................................................................... 38

Remote access functions ........................................................................... 39

Remote activation of the answer mode...................................................... 42

Short messages (SMS) ..................................................................................43

Configuring the telephone connection....................................................... 43

Registering and de-registering with your message center ........................ 44

Entry options for short messages............................................................... 44

Inbox ........................................................................................................... 45

Outbox......................................................................................................... 47

Sending a message (SMS)......................................................................... 49

Templates ................................................................................................... 51

Message center .......................................................................................... 52

Timer ................................................................................................................53

Setting options for timer ............................................................................. 53

Programming timer ..................................................................................... 54

Sample programming for timer .................................................................. 55

Switching on timer ...................................................................................... 56

Message transfer ............................................................................................57

Setting options for message transfer ......................................................... 57

Settings for message transfer..................................................................... 58

Message transfer by SMS........................................................................... 60

Sample call number entries........................................................................ 61

Switching on message transfer .................................................................. 61

Individual ringing tone....................................................................................62

Contents

Call forwarding................................................................................................64

Setting options for call forwarding.............................................................. 64

Settings for call forwarding......................................................................... 64

Sample call forwarding entries ................................................................... 67

Automatic monitoring .....................................................................................68

Setting options for automatic monitoring................................................... 68

Settings for automatic monitoring .............................................................. 69

Security lock....................................................................................................70

Locking the device/Changing PIN.............................................................. 70

Unlocking device ........................................................................................ 71

Mailboxes ........................................................................................................72

General........................................................................................................ 72

Setting options for mailboxes..................................................................... 72

Setting up mailboxes .................................................................................. 73

Using the mailboxes ................................................................................... 75

Remote access to mailboxes...................................................................... 76

Automatic call forwarding to the mailbox ................................................... 76

Settings............................................................................................................77

Setting options............................................................................................ 77

Setting menu............................................................................................... 80

Adjusting the volume .................................................................................. 81

Service menu...................................................................................................82

Appendix..........................................................................................................84

Service ........................................................................................................ 84

Guarantee ................................................................................................... 84

CE sign........................................................................................................ 85

Ecological information ................................................................................ 86

Troubleshooting.......................................................................................... 86

Delivery status............................................................................................. 88

Technical Data ............................................................................................ 90

Index ................................................................................................................91

Brief operating instructions............................................................................93

Operating card for remote control .................................................................95

Display symbols

Answering mode switched on. 

Answering mode switched on,

new incoming messages

available.



Playback Caller's number, telephone

answering mode.



Recording taking place,

microphone on. Call forwarding



Monitoring active Volume

General recording Remaining incoming message

capacity

Timer on, switching time, time  Secondary function

Message transfer switched on  Enter a call number from the

telephone book

 Selected outgoing message.  Delete

Search forwards  Automatic call back

Search backwards Redial

Call unsuccessful Call successful

 Branch to a sub-menu Mailbox 1 set up, new incoming

messages available

Device locked  Mailbox 1 set up

Ongoing recording via audio

input Delete

 Inbox old 

Inbox new











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