Visioneer PaperPort Strobe 500 Manuale utente

PaperPort Getting

Started Guide

This guide shows you how to use some of PaperPort’s main features,

including viewing items, creating stacks, sending an item electronically

to a PaperPort Link, adding an annotation, ﬁling items in folders, and

editing color images.

While this brief guide is enough to get you started, Visioneer provides

other information to help you use all of the PaperPort software’s

features. The following ﬁgure shows where to ﬁnd information about

the PaperPort software.

EXPLORE PAPERPORT One-Minute Guide

An online tour of PaperPort

features.

User’s Guide

This online task-oriented

guide describes many

PaperPort features.

This guide is on the

PaperPort CD.

PaperPort Help

Everything you want to know about

PaperPort—how-to procedures,

dialog box reference, and

troubleshooting advice.

PaperPort CD

Your source for installing additional

software that works with the PaperPort

software and for viewing the online

documentation.

APER

ORT

ETTING

TARTED

UIDE

IEWING

TEMS

THE

APER

ORT

ESKTOP

With the PaperPort software, you can view an item in two ways: on the

PaperPort Desktop (also called Desktop View) or in Page View. The

PaperPort Desktop displays thumbnails of items after you scan or

display them on the PaperPort Desktop. Items can stay on the PaperPort

Desktop, or you can ﬁle items in different folders.

To view items on the PaperPort Desktop:

■

Double-click the PaperPort

icon on the Windows desktop. When you

scan an item, the PaperPort Desktop automatically appears.

▼

TIP:

You can get items saved in other formats, such as BMP, TIFF, or

JPEG, onto the PaperPort Desktop by using the Import command.

The Command Bar has

shortcuts for choosing

menu commands, such

as switching views.

Folders are your

personal filing system

for organizing

PaperPort items.

Thumbnail of

scanned items

The Link Bar has icons that represent other applications

and functions that work with PaperPort. The icons vary,

depending on the applications installed on your computer.

Stacks are items that

have been combined.

Stack titles appear in

bold type above the

page titles.

The status bar shows

information about the

selected item, link, or

button.

A stack of

items that were

combined.

The current date

appears as the title for

a new item or stack.

Use the scroll arrow to

view other links on the

Link Bar.

IEWING

TEM

AGE

IEW

IEWING

TEM

AGE

IEW

Page View displays a close-up view of one page so that it is readable on

the screen. With PaperPort annotations, you can add comments,

highlight or circle information, or add a picture to a page. You can also

adjust and edit the quality, color, and other aspects of an image using the

Image Tool Bar.

To switch between Desktop View and Page View:

The Command Bar

has shortcuts for menu

commands. Many

buttons in Page View

are different from those

in Desktop View.

The Annotation Tool

Bar has tools for adding

notes, highlighting

areas, cutting and

pasting a selection,

adding a picture, and

so on.

The status bar shows

information about

the current page.

The Image Tool Bar has tools for editing an image,

improving the quality, or adjusting the color.

1. In Desktop View,

select (click) the

item you want.

2. Click the Page

button.

3. To return to

Desktop View, click

the Desktop button.

APER

ORT

ETTING

TARTED

UIDE

REATING

TACKS

With PaperPort, you can electronically organize items into stacks in

much the same way that you do with paper documents. A stack is a

PaperPort item with multiple pages.

To create a stack:

A new stack receives the title of the item on the bottom of the stack.The

stack title (Invoice in this case) is shown in boldface type. Each page title

is shown in normal typeface (Cover Letter in the sample).

1. In the Desktop

View, select the

item that you

want to stack.

This example

shows stacking a

Cover Letter on

an Invoice.

Cover Letter Invoice

2. Drag the selected

item onto the

item on which

you want to

stack it.

3. When the

second item is

highlighted,

release the

mouse button.

The stack is

created.

4. Repeat Steps 1

through 3 until

you finish creating

the stack.

Cover Letter Invoice

Cover Letter

Invoice

OVING

ETWEEN

TACKED

AGES

▼

NOTE:

When you select multiple items to stack, PaperPort stacks

them in the order in which they were selected.

OVING

ETWEEN

TACKED

AGES

In Desktop View, the Page Navigator on a stack is for ﬂipping through a

stack’s pages. You can also use the First Page, Last Page, Previous Page,

and Next Page commands on the Page menu to move from page to page.

To move between pages in a stack in Desktop View:

To move between pages in a stack in Page View:

AXING

E-M

AILING

APER

ORT

TEM

The PaperPort software is designed to work with—or link to—other

types of applications. To send PaperPort items to other applications, you

use the Link Bar. The Link Bar automatically displays link icons for

applications installed on your computer and supported by the PaperPort

software, such as electronic fax, e-mail, image editing, and word

processing applications.

1. Select the stack.

2. Click the left

arrow of the Page

Navigator to see

the previous page

in the stack.

3. Click the right

arrow of the Page

Navigator to see

the next page in

the stack.

1. Display the stack.

2. Click the << Page

or Page >>

button.

APER

ORT

ETTING

TARTED

UIDE

▼

NOTE:

You can change the link application preferences by choosing

Link Preferences from the Edit menu. For more information, see the

PaperPort Help.

After an item is on the PaperPort Desktop, you can send it as a fax, or as

an attachment to an e-mail message, by using the Link Bar. You do not

need to print the item ﬁrst; you can send it directly from the PaperPort

Desktop.

To fax a scanned item, your computer must have a fax modem and fax

software. To attach an item to an e-mail message, you need an e-mail

account and e-mail software.

To fax an item from Desktop View:

If you want to send an item using your e-mail application, drag the item

onto the e-mail link icon on the Link Bar.

▼

NOTE:

To send an item to a link from Page View, choose Links from

the File menu, and then choose the name of the link application.

1. Select the

item to fax.

2. Drag the item

onto the fax link

icon on the Link

Bar.

You can also click

the fax link icon.

3. When the fax link

icon is highlighted,

release the mouse

button.

CONVERTING AN ITEM TO TEXT 7

If you are attaching items to an e-mail message, the e-mail software

starts. After you log in, the scanned item appears as an attachment to the

e-mail message.

CONVERTING AN ITEM TO TEXT

A PaperPort item is an image. Even the text on a scanned item is simply

a picture of the text, and you can’t edit it as you would text in a word

processing document. If the Microsoft Word icon (or another word

processor icon) appears on the Link Bar, PaperPort converts the item to

text when you use the Word link. The PaperPort software includes the

Xerox TextBridge OCR software so you can convert scanned items to

text.

Working with optical character recognition (OCR) software, the

PaperPort software can convert those text “pictures” into real text that

you can edit using a word processing application, such as Microsoft

Word.

▼NOTE: The OCR software only works with images scanned in black

and white.

4. When your fax

software starts,

send the scanned

item as a fax.

This sample shows

the Delrina WinFax

PRO window for

sending a fax. The

window that

appears on your

computer will be for

your fax software.

8PAPERPORT GETTING STARTED GUIDE

To convert an item from Desktop View:

▼NOTE: This sample shows the steps for using PaperPort’s built-in

Xerox TextBridge OCR software and sending the converted text

directly to Microsoft Word. If you have other OCR software installed

on your computer, you can convert the item by dragging the item to

the OCR application on the Link Bar.

1. Select the item to

convert. It can be

a single page or a

stack.

2. Drag the item onto

the word processing

link icon on the

Link Bar.

You can also just

click the word

processing link icon.

3. When the word

processing link

icon is highlighted,

release the mouse

button.

The OCR software

displays a progress

window while the

conversion is in

process.

FILING ITEMS IN FOLDERS AND CREATING NEW FOLDERS 9

▼NOTE: If you have Netscape Navigator Gold, you can create a

World Wide Web (Web) page instantly with a PaperPort item. Using

the Netscape Gold link and the TextBridge OCR software, PaperPort

converts the item and creates an HTML document. If you want, you

can edit the document in the Netscape editor, and then place the

page on the Web where others can view it in a Web browser.

FILING ITEMS IN FOLDERS AND CREATING NEW FOLDERS

With the PaperPort software, you can save items in separate folders

similar to ordinary manila ﬁle folders, except that they are electronic.

You can use folders to store and organize PaperPort items, as long as

those items are on the PaperPort Desktop. Although PaperPort has

certain default folders, you can add new folders or change any folder’s

title.

FILING ITEMS IN FOLDERS

The easiest way to move an item into a folder is by dragging-and-

dropping the item into the folder. You can ﬁle items one at a time, or

you can ﬁle multiple selected items all at the same time.

4. When the

conversion is

complete, the

word processing

application

opens, and you

can begin editing

the text.

10 PAPERPORT GETTING STARTED GUIDE

To drag-and-drop an item into a folder:

▼TIP: To make a copy of an item and leave the original in its original

folder, hold down the Ctrl key when dragging an item to a folder.

CREATING ANEW FOLDER

By adding new folders to the main list of folders, you can create your

personal ﬁling system. You can create a set of favorite folders that work

best for different scanned items, such as bills, expenses, memos, or

personal and business correspondence. For example, you can create a

folder called Action Items and another for More Info, to keep the items

you need to work on now separate from those that require more

information.

▼NOTE: In the PaperPort Deluxe Software, you can create folders

within folders. For more information about PaperPort Deluxe, see

“Getting More Great Features with PaperPort Deluxe” on page 16.

1. Click an item

to select it. Use

Ctrl-click to

select multiple

items.

2. Drag the selected

item onto a

folder.

3. When the folder

is highlighted,

release the mouse

button.

To open a folder and

see its contents, click

the folder icon.

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